Team Meeting

The AsianPassion Executive Team consists of 5 departments: marketing, finance, operations, human resources, and technology.

Each team is led by the chief executive officer(s) and manages all internal and domestic events.

Core Team Applications take place annually and opens every January for new and interested individuals.

EXECUTIVE TEAMS

Marketing Team:

The marketing team has three main focuses: Media, outreach, and advertising. The marketing team will work on blogs, articles, interviews, or graphic design. The members will work to expand AsianPassion on social media and create flyers, graphics, and media posts. The marketing team might work alongside the Planning team to communicate with the people in other organizations and plan joint events. Lastly, the marketing team will work on DMs and mass advertise all posts and content through all AsianPassion Program social media platforms. This includes posting, interacting, and communicating with interested individuals. Ultimately, the marketing team will focus on creating an appealing image for AsianPassion and create content that will further display AsianPassion’s mission and goals.

 

  • Marketing Director(s): 

    • Oversee all marketing operations, including assigning tasks and updating progress to the whole team.

    • Skills needed: Strong leadership, good communication, good time management, friendly/outgoing characteristics, mastery of common marketing tasks, innovative creativity

  • Content Creators:

    • Media CC: Focus on IG posts, content posts, flyers, infographics, and informational content. Overlaps with Marketing CC. 

    • Marketing CC: Focus on Tik Tok creations, various forms of advertising, reels, etc. Overlaps with Media CC.

    • Skills needed: Graphic design, good artistic ability, creativeness, good time management, mastery at Wix and Canva, responsible

  • Outreach Coordinator

    • Contact outside organizations, institutions, and possible partners. Works on developing connections and expanding the AsianPassion Program domestically. Also manages social media interactions, shoutouts, and takeovers. Works with ambassadors. 

    • Skills needed: Good patience, responsibility, and communication skills. Very goal-oriented in reaching large audiences

  • Website Managers

    • Update and manage all website events, links, and payments. 

    • Skills needed: Mastery at Wix and website management (Google SEO, payment, Paypal, bit of coding, artistic ability, responsibility)

 

Operations Team:

The operations team will communicate with potential partners and plan AsianPassion Program events. These events will further AsianPassion’s goals and bring awareness, The planning team will organize volunteer opportunities (not tutoring), within the local community or globally. This includes working with Asian organizations, scheduling Asian talent shows, bake sales, and more. Workshops, speaker series, and other internal or external events will be managed by the planning team. 

 

  • Chief Operations Officer(s): 

    • Oversees the planning team and provides guidance for each member. The planning manager will supervise events including volunteering opportunities, events, and workshops for the organization. 

    • Skills needed: Strong leadership, good communication, good time management, friendly/outgoing characteristics, mastery of common planning tasks, good creativity

  • Event Coordinators:

    • Plan and organize all events (workshops, partnership events, panels, conferences, etc), work with the planning team and other teams

    • Skills needed: Good responsibility and communication skills. High work ethic and detail-oriented

  • Outreach Coordinator

    • Reach out to outside businesses, organizations, and institutions for various events, conferences, and speaker series. Interacts with audiences and team members

    • Skills needed: Very good communication, consistency, and responsibility. Required to have social media and an email

 

Human Resources Team:

The HR team will work with tutors, students, and all community members. The HR team will provide mentorship resources to country directors and tutors, and also take on the role of developing the organization according to feedback from all members. HR will direct all recruitment, evaluation, and check-ins consistently throughout the year.

 

  • Chief Human Resources Officer(s): 

    • Provide support and development for all member interactions, positions, and organizational structure. 

    • Skills needed: Strong leadership, good communication, good time management, friendly/outgoing characteristics, mastery of mentorship research, consistency and responsibility

  • Recruiting Specialist

    • Conduct interviews for all departments and open positions when requested, create applications and communicate with marketing for advertising open positions

    • Skills needed: Good communication, good time management, friendly/outgoing characteristics, experienced interviewing skills, decision making skills

  • Human Resources Team Coordinator 

    • Evaluating specific positions, conducting re-evaluation meetings, checking in with all core team members, communicating member status

    • Good communication skills, decision making skills, observant and responsible 

 

Finance Team:

The finance team will create fundraising and grant opportunities for the organization. They will work alongside the treasurer (board) to manage where finances are directed, donations, scholarships, and more. 

 

  • Chief Finance Officer:

    • Spearheads the finance team, managing all financial related responsibilities with the board

    • Skills needed: Strong leadership, good communication, good time management, friendly/outgoing characteristics, experience with financial management, good planning, and collaboration skills

  • Fundraising, Grant, and Scholarship Coordinators:

    • Plans fundraising events such as giveaways, raffles, merch, etc. Applies for grants and other scholarships for tutors

    • Skills needed: Good responsibility, communication, and work ethic. Creativity in fundraising methods

  • Other Information: 

The corporation is to be financed under the following general plan:

Under the fundraising team, the team members will create volunteering and fundraising events for internal and external members of AsianPassion, with additional donations from enterprises, institutions, and partner organizations. Voluntary finances will be made on many sources of AsianPassion’s social media pages: Linkedin, Linktree, website, and more. Additionally, all members might need to pay an AsianPassion membership fee that will be required if granted any executive or board position. These finances will be used to cover website domain costs, utilities, merchandise, student scholarships, and other miscellaneous events. All finances will be managed by the treasurer or board, who will receive insight from all executive directors on the varying categories of AsianPassion’s budget. 
 

Technology Team:

The technology team will work together to manage Discord, Zoom, and other platforms utilized by AsianPassion in an efficient manner. Additionally, the team will gather frequently with the board to discuss better ways to implement advancing technology. 

 

  • Technology Director(s):

    • Supervise all technology-related activities within APP. This includes the APP community Discord, web development, Zoom, and other platforms. Manage and provide tasks to the technology team, who will help the technology director in administering Discord and other technology-related events. 

    • Skills needed: Good communication, good time management, experience with Zoom, Discord, Google Classroom, Wix, etc., willingness to research and learn if needed

  • Tech Admin:

    • Conduct all tasks given by the tech director, including managing Discord channels, organizing spreadsheets, and similar goals.

    • Skills needed: Good communication, experience with Zoom, Discord, Google Classroom, Wix, etc., willingness to research and learn if needed

  • Moderators:

    • Conduct all tasks given by the tech director, including managing Discord channels, bots, rules, polls, and more. Will monitor channels for unacceptable behavior

    • Skills needed: Good communication, extremely experienced with Discord servers and bot utilization, willingness to research and learn, highly active on Discord Server. 

    • Note: Not all moderators will be a part of the tech team, some will be official Tech team members, and some will simply have the moderator role on Discord. Specifications will be on the applications.